Purchasing Coordinator

Job Description

Chesapeake Beverage is seeking a Purchasing Coordinator to handle procurement for a large segment of our companies’ suppliers. The Purchasing Coordinator's responsibilities include developing purchasing strategies, maintaining positive relationships with suppliers, coordinating with internal teams regarding their supply needs, and overseeing the inventory for assigned suppliers. To be successful as a Purchasing Coordinator you should be able to manage and optimize purchasing activities and processes. An outstanding Purchasing Coordinator should have excellent leadership abilities and be able to communicate effectively with our suppliers.

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  • Schedule, organize and execute ordering for 40 or more suppliers
  • Maintain inventory levels to ensure that we do not exceed the days on hand acceptable for specific products while also limiting out of stocks
  • Analyze prior year sales and current sales trends to determine appropriate order size
  • Place orders using different supplier portals and/or order forms
  • Work with supplier reps and internal pricing coordinator to set up products within our internal systems
  • Act as supplier liaison for order variance and/or breakage claims
  • Monitor inventory code dates and product shelf lives; advise sales management team of at-risk inventory
  • Serve as operational and logistical contact for suppliers
  • Schedule internal fleet pickups
  • Process inventory, forecast and sales reports for suppliers and internal sales team
  • Enter purchase orders
  • Track the status of orders to ensure timely delivery
  • Communicate order status to the sales team
  • Manage the transfer process of products out of the warehouse
  • Keep sales team informed as to any out-of-stock items and estimated time of their arrival
  • B.A. degree (or equivalent) in Economics/ Accounting or Financial Business is preferred
  • Computer proficiency, advanced excel skills
  • Excellent analytical skills
  • Must have excellent communication skills
  • Ability to manage multiple tasks while maintaining organization and ensuring timely completion of projects
  • Must be detail oriented and have low error ratio
  • Must be able to work well with others
  • Must be flexible to respond to spontaneous requests for information by management while working well under pressure to meet deadlines
    This job description is not intended to be all-inclusive.  The employee assigned to this job description will be expected to perform other reasonably related business duties as requested by the immediate supervisor and other management.

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